The Ava Laurenne Blog

Stay Organized and Limit Stress With These 9 Free Wedding Planning Tools & Apps

Planning a wedding is an incredibly fun and special time in your life but it also can be overwhelming and an organizational mountain to climb.

Couples have millions of tasks including vetting vendors, managing payments, staying on top of a guest list, creating a timeline, while trying to find time to just enjoy the journey. Read our article: How To Enjoy & Cherish Your Engagement Time

No matter the size of the wedding or if you plan to enlist the services of a wedding planner or not, these 9 wedding planning tools are free and can help lighten your load!

1. Pinterest:

Pinterest is an incredible platform for wedding planning and an excellent place for any couple to start! Get inspired with the treasure-trove of wedding content from hairstyles, to flowers, to cakes, dresses, venues, and more! Couples can create a shared board to pin what inspires them and collaborate on favorites. 

2. Google Sheets!

You don’t need to be an excel wizard to use google sheets to help you plan and organize your wedding! Here is a free template you can download to get started. Reasons why we love Google Sheets:

  • Guest List Management: Under the guests tab you can invite various family members to edit this tab with addresses, phone numbers, or anything else you might need. Also within this tab you can check off next to each name as save the dates and invitations are sent! Lastly, keep a close eye on the guest count with the tracker. 
  • Vendor Shopping: Avoid getting lost in a sea of emails with quotes and contracts. Using this google sheet template you can list all vendors and vendor details in one organized space! This will help you to price compare and select your favorites.
  • Wedding Party Management: Under the wedding party tab you can organize all the details from gifts to attire! Similar to the guest list tab you could even invite your wedding party to view the tab so they know exactly what’s going on!
  • Timeline Management: As you get closer to the big day you can use this tab to map out your wedding timeline from getting ready to pictures to ceremony & reception!

3. Free Wedding Planning Checklist with The Knot

This tool is excellent for wedding task management and organization! After entering your wedding date this tool and get a month by month timeline of when certain wedding tasks need to be completed. You can add/remove tasks and change deadlines as you see fit! Avoid last minute scrambling by having all tasks laid out in advance, get started here.

4. Wedding Website on WeddingWire, The Knot, or Zola

You don’t have to be a tech wiz to create a FREE wedding website on any of these platforms! A wedding website is helpful in a million ways. First, it creates a centralized place with all wedding information from times and addresses to hotels and attire. When friends and family reach out with questions you can kindly direct them to your wedding website, saving you time and headaches. Secondly and most importantly a wedding website is amazing at managing RSVPs. Avoid the cost and hassle of RSVP cards and instead have guests RSVP directly through your website. Lastly, a wedding website can act as a digital scrapbook of sorts as it prompts you to share your love story, photos, and an overview of your journey.

5. Budget Tracker Tool with MyWed App

Get an accurate summary of where spend is going, how much is being spent, what expenses are coming, and spending categories. The MyWed app also can help with tasks, guest list, and vendor management but it is most helpful with managing wedding costs. 

6. Wedding Hashtag Generator with Shutterfly

Wedding hashtags are part of the modern wedding experience! Help guests who are eager to share in your big day with a custom wedding hashtag! Typically, the hashtag is a play on the couples last names, pets, or wedding location. If you are in need of inspiration use this free app to help create your personalized hashtag.

7. Set Up a Robust Wedding Registry with Zola

Create a wedding registry that enables guests to give cash, help with your honeymoon, or purchase physical items on Zola! After your wedding you can complete your registry with a 20% post-wedding discount. 

8. Plan Your Honeymoon with TripIt!

The TripIt app helps you book all flights, hotels, restaurants, rental cars, and excursions all in one place. As you book and make plans the app builds your itinerary so you can easily view your plans day by day!

9. Printable Wedding Planner PDF with

Not one for digital tools and apps? Print this entire wedding planner for free on This planner includes dedicated pages for every aspect of your wedding, see below!

  • Invitations
  • Dress
  • Hair
  • Makeup
  • Jewelry
  • Bridesmaids
  • Suit
  • Groomsmen
  • Reception
  • Cake
  • Flowers
  • Favors
  • Food
  • Venue
  • Decoration
  • Caterer
  • Photographer
  • Videographer
  • Ceremony
  • DJ/Music/Band
  • Rentals
  • Limo/Transport
  • Officiant/Minister
  • Thank You Cards
  • Honeymoon

At Ava Laurenne bride we believe every bride deserves to be celebrated! Your love story is personal, unique, and beautiful - your wedding should be as well! Let these tools, family, and friends help you and your fiancé stay organized so you can have fun and enjoy this journey together. 

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